Looking for a way to get more involved in your community? Here’s your chance!
Elections for the Eckington Civic Association’s board are Monday, December 4th.
The positions are:
- President
- Vice President
- Recording Secretary
- Treasurer
At this time, no one is running for Recording Secretary.
Want to run? Email Hannah at hjputman@gmail.com by Sunday, December 3rd to add your name to the ballot.
Want to learn more about the positions? Read the responsibilities below:
Section 1 The President.
(a) General Duties
(1) The President serves as the convener of the association and presides over all ECA meetings.
(2) The President, along with all the officers, contacts and coordinates guest speakers for ECA meetings.
(3) The President shall prepare final ECA meeting agendas and forward to the Recording Secretary for posting on the Eckington listserv.
(4) The President responds to residents’ questions or problems when requested.
(5) The President attends ANC meetings when requested.
(6) The President participates in the Civic Association’s spending decisions.
(7) The President, along with all the officers, provides continuity for the Succession planning process and formulates plans for his/her term by organizing the Succession planning committee.
(8) The President, along with all the officers, develops action plan to further identify and add clarity to all roles and responsibilities prior to annual transition. Ensure appropriate follow up and effective transitioning of all association duties.
(b) Special Duties The President shall:
(1) Preside at each meeting of the Association and of the Executive Committee;
(2) Be ex officio of all committees;
(3) Make committee chair appointments;
(4) Develop policy statements, guidelines and procedures for the efficient operation and administration of the Association;
(5) Cosign all checks or other papers requiring the payment of money;
(6) Sign or cosign all agreements, documents, instruments, and matters that require the attest of the Association;
(7) Appoint an Assistant to the Secretary, with the approval of the Executive Committee.
Section 2 The Vice President.
(a) Duties
(1) The Vice President assumes and accepts the responsibilities as designated by the President in his/her absence.
(2) The Vice President assists the President in contacting and coordinating guest speakers for all ECA meetings.
(3) The Vice President participates in the Civic Association’s spending decisions.
(4) The Vice President assists the President in providing continuity for the Succession planning process and formulates plans for his/her term by organizing the Succession planning committee.
(5) The Vice President assists the President in developing an action plan to further identify and add clarity to all roles and responsibilities prior to annual transition, as well as ensures appropriate follow up and effective transitioning of all association duties.
(6) The Vice President performs such other duties as the President may request.
Section 3 The Recording Secretary.
(a) Duties
(1) The Recording Secretary is responsible for the recording and preparation of the minutes of all Civic Association meetings and for the email distribution of copies of the minutes to all other officers of the Eckington Civic Association for approval.
(2) The Recording Secretary shall post the Civic Association agenda for all meetings on the Eckington listserv seven calendar days in advance of each meeting.
(3) The Recording Secretary posts the minutes of Civic Association meetings to the Eckington listserv after they have been approved by a majority of the officers.
(4) The Recording Secretary is responsible for maintaining records of all activities of the Association and serves as a central depository of copies of minutes and reports generated by the association.
(5) The Recording Secretary may be responsible for drafting Civic Association correspondence for ECA approval, i.e., letters of support/opposition, letters requesting information, etc.
(6) The Recording Secretary participates in Civic Association’s spending decisions.
(7) The Recording Secretary performs such other duties as the President may request.
Section 4 The Treasurer.
(a) General Duties
(1) The Treasurer participates in Civic Association’s spending decisions.
(2) The Treasurer shall maintain the Association’s account(s). The Treasurer shall prepare, and the ECA officers approve, a quarterly financial report within thirty (30) days of the close of the fiscal quarter. These reports shall be public documents and shall be available for public review.
(3) The Treasurer shall give a report at each Civic Association meeting and shall prepare written quarterly reports. The Treasurer must post the quarterly report on the Eckington listserv.
(4) The Treasurer shall maintain the Civic Association’s accounts on a calendar year basis, beginning January 1st and ending December 31st.
(5) The Treasurer must sign all quarterly reports along with the President.
(6) The Treasurer shall prepare a check for all ECA authorized expenditures.
(7) The Treasurer and the ECA President’s signature shall be required on every draft or order drawn on the bank depository. (8) The Treasurer performs such other duties as the President may request.
(b) Special Duties The Treasurer shall perform the following duties:
(l) Have the custody of its money and maintain a proper set of books of account.
(2) Maintain a checking account in the name of the Association, in a bank approved by the Executive Committee, and shall personally cosign all checks or other papers requiring the payment of money.
(3) Make all disbursements by check, under such requirements as shall be determined by the Executive Committee.
(4) Perform all duties required by these ByLaws and other duties that are properly assigned by the Executive Committee.
(c) Signature Required: The Treasurer shall sign all instruments of the Association whereupon the Treasurer’s signature or cosignature is required by the United States or District of Columbia law or by these ByLaws.
Eckington Civic Association 